Workshop Terms & Conditions

We release the majority of our workshops twice a year. Once in approximately late November for the January – June period and once in approximately late May for the July – December period. We advertise these release dates via our social media accounts and our workshop newsletter/s.

All bookings are taken through the online store unless there are exceptional circumstances. By doing things this way, we find our students can organise their calendars more efficiently, our tutors can be better prepared and we can offer you a great number of workshops at the highest standard.

We update the website workshop places as quickly as we can however during particularly busy periods, if several people are booking online at once, sometimes the shopping cart cannot keep up with demand and so the ‘Available Places’ may be incorrect. We will confirm with you asap if your booking is not successful.

Please read these Terms and Conditions carefully before booking workshop places. By booking a position in our workshops, you agree to be bound by these Terms and Conditions.

Most workshops are listed with a full payment and a deposit option (some may be full payment only).
All Workshop Bookings require a deposit to be paid upon booking (either in person, over the phone or online).
This is usually 50% of the full workshop cost (dependent on each individual workshop). If your deposit is not paid, your booking will not be secure until you have done so. Bookings will be made on a first come, first served basis however a deposit must be made before your booking is secure. The balance of your workshop is required to be paid on or before the day of the workshop.

Please note that unless otherwise specified, our workshops are designed for Adult attendees and are recommended for those over the age of 18 years. Please contact us if you would like to book someone under the age of 18 into one of our workshops. Some workshops can cater for this, but some can not. We do not allow persons under the age of 18 in some workshops due to health concerns with materials (ie. alcohol inks, resin etc.).

Students who have booked into a workshop will receive a Confirmation of Booking email 1 week prior to the workshop they have booked. This will have any additional information students need – please make sure you read it in full. You may wish to add our email address to your contacts so that emails don’t go to spam/junk.

As we are located in the Yarra Valley, at times, usually during January – March, we experience fire danger periods. If our area is classified as a CODE RED during a day scheduled for a workshop or for any reason we feel it is unsafe for our students to be here we will always cancel the workshops and provide our students with a full refund (or the option to transfer to another workshop).

We always try our best not to cancel any workshops however if for any reason a workshop must be cancelled, we will always give you as much notice as possible and you will always receive a FULL refund (or the option to transfer to another workshop). This includes cancellations due to tutor illness, covid lockdowns, fire or similar.

All ‘terms’ relating to copyright/reproducing works after class etc. are at the discretion of each individual workshop/tutor however we do expect that all students will respect our tutors and WILL NOT reproduce or distribute materials given to them during the workshop without prior written permission from the tutor. We also expect that students WILL NOT teach any lessons/techniques taught to them during a workshop at The Whimsical Bead without prior written permission from The Whimsical Bead/Tutor.

Our tutors work hard to provide you with not only a quality lesson but also the tools and support you need to succeed at home with your technique/project, please respect this by adhering to our guidelines.
Any student whom we discover to be reproducing/distributing materials or teaching lessons/techniques taught to them in a workshop in either a personal or commercial capacity will be prohibited from booking/attending further workshops here at the studio.

All items made in workshops and at home as a result of workshops attended (techniques learned), may be sold by students (either in person or online), however we ask that you do not sell your items in stores or on online platforms that your tutor is also currently selling (unless you have express written permission to do from your tutor).

These Terms and Conditions also apply to our online/written tutorials & workshops.

If you have any queries regarding any of these T&C’s please don’t hesitate to reach out.

Refunds  & Cancellations

  • All deposit payments are non-refundable. If you have paid more than the deposit amount, the remaining amount will be refunded to you less any credit card/Paypal fees paid by The Whimsical Bead. This amount will be refunded via the same method with which you paid. Alternatively, you are welcome to keep this amount as a credit towards future workshops or supplies.
  • If you cancel your position within 14 days of the workshop being held or do not show up on the day, the full amount of the workshop will be billed to you and payable within 7 days.
  • You may transfer your place to another person of your choice providing they have the skills required to attend the workshop (if any). Please send an email to or text/call 0412 662 179 to let us know.

Please understand that our small class sizes and the amount of work involved in scheduling is why we must adhere strictly to these cancellation policies.

Payment Plans

Payment plans are available for all workshops. If you require this, please let us know upon or before booking.
Please note, all Terms and Conditions above (including our cancellation policy) will still apply to those booking with a payment plan.

If you have any queries regarding any of our Workshops Terms and Conditions please don’t hesitate to Contact Us.
We look forward to seeing you here at the Studio!

Item added to cart.
0 items - $0.00